Terms of Service

These Terms of Service (“Terms”) govern access to and use of Deal Room, the fundraising and deal-management platform operated by Roke Weaver LTD (“Roke Weaver”, “we”, “us”, “our”), including deal-room.ai, app.deal-room.ai, and any investor portal accessed through a shared link (together, the “Service”). By creating an account, accepting an invitation, or otherwise using the Service, you agree to be bound by these Terms. If you are agreeing on behalf of an organisation, you confirm you have authority to bind that organisation, and “you” refers to both you and it.

1. Eligibility

You must be at least 18 years old, or the age of majority in your jurisdiction, to use the Service. By using the Service you confirm you meet this requirement.

2. The Service

Deal Room helps fund managers and their teams manage fundraising and deal activity — including data rooms, deal and pipeline tracking, tasks, communications, scheduling, and AI-assisted drafting and research — and lets them share materials with investors and other counterparties through access-controlled links. We may add, change, or remove features from time to time.

3. Accounts

To use most of the Service you need an account, created directly or via an invitation from an organisation already using Deal Room. You are responsible for:

• Keeping your login credentials confidential;
• All activity that occurs under your account;
• Notifying us promptly of any unauthorised use of your account; and
• Ensuring the information you provide is accurate and kept up to date.

Investors and other recipients who access a data room or investor portal solely through a shared link, without registering an account, are bound by these Terms for the duration of that access.

4. Client data and content

As between you and us, you and your organisation retain ownership of the data and content you submit to the Service — including business records, deal information, and any documents uploaded to a data room (“Customer Data”). You grant us a non-exclusive, worldwide, royalty-free licence to host, process, display, and transmit Customer Data solely as necessary to provide and support the Service to you, including the AI-assisted and research features described in our Privacy Policy. You are responsible for having the necessary rights to submit Customer Data to the Service and to share it with the recipients you choose, including through the investor portal.

5. Connected accounts and integrations

The Service lets you optionally connect third-party accounts — such as email, calendar, and cloud storage providers — through our integration partners. By connecting an account, you represent that you are authorised to do so and to grant the Service the corresponding access. You can disconnect a connected account at any time from your settings; we are not responsible for the availability, security, or content of third-party services.

6. AI-assisted features

The Service includes features that use artificial intelligence to draft communications, summarise documents, generate briefs, and assist with research and matching. AI-generated output may be inaccurate, incomplete, or unsuitable for your purpose, and is not professional, financial, investment, or legal advice. You are responsible for reviewing any AI-generated content before relying on it, sending it, or acting on it. Where the Service offers an autonomous mode for a narrow set of pre-approved actions, enabling it is your decision and you remain responsible for the consequences of actions taken under it.

7. Acceptable use

You agree not to:

• Use the Service for any unlawful purpose or in violation of these Terms;
• Attempt to gain unauthorised access to any part of the Service or its underlying infrastructure;
• Interfere with or disrupt the integrity or performance of the Service;
• Upload malicious code, or content that infringes a third party's rights;
• Use the Service to send unsolicited communications or spam;
• Attempt to reverse-engineer, scrape, or extract data from the Service outside normal use; or
• Misrepresent your identity or affiliation, or share access credentials with anyone not authorised to use them.

We may suspend or terminate accounts that violate this section.

8. Confidentiality

Deal and business information exchanged through the Service is often confidential. Each party agrees to protect the other's confidential information with at least the same degree of care it uses for its own confidential information, and not to disclose it except to the extent necessary to provide or use the Service, or as required by law.

9. Fees

Access to the Service is subject to the fees and payment terms set out in the applicable order form, subscription agreement, or invitation from Roke Weaver. Fees are non-refundable except as required by law or expressly agreed in writing.

10. Intellectual property

The Service, including its software, design, and features (but excluding Customer Data), is owned by Roke Weaver and its licensors and is protected by intellectual property laws. Except for the rights expressly granted to you under these Terms, no rights in the Service are transferred to you.

11. Service availability

We aim to keep the Service available and reliable, but we do not guarantee uninterrupted or error-free operation. We may suspend, modify, or discontinue all or part of the Service, including for maintenance, with reasonable notice where practical.

12. Disclaimer of warranties

To the fullest extent permitted by law, the Service is provided “as is” and “as available” without warranties of any kind, express or implied, including warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, secure, or error-free, or that AI-generated output will be accurate or complete.

13. Limitation of liability

To the fullest extent permitted by law, Roke Weaver will not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits, revenue, data, or goodwill, arising from or related to your use of the Service, even if advised of the possibility of such damages. Roke Weaver's total liability arising out of or relating to the Service will not exceed the amount you paid us for the Service in the twelve months preceding the event giving rise to the claim. Nothing in these Terms limits liability that cannot be limited under applicable law, including for fraud or death or personal injury caused by negligence.

14. Indemnification

You agree to indemnify and hold Roke Weaver harmless from any claims, damages, or expenses (including reasonable legal fees) arising from your Customer Data, your use of the Service in violation of these Terms, or your violation of any law or third-party right.

15. Term and termination

These Terms apply for as long as you use the Service. You may close your account at any time by contacting us. We may suspend or terminate your access if you materially breach these Terms, if required by law, or to protect the security or integrity of the Service. On termination, your right to use the Service ends immediately; provisions that by their nature should survive (including sections 4, 8, 10, 12, 13, 14, and 16) will survive.

16. Governing law and disputes

These Terms, and any dispute arising out of or in connection with them or the Service, are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction over any such dispute.

17. Changes to these Terms

We may update these Terms from time to time. We will update the “Last updated” date above and, for material changes, notify you by email or an in-app notice. Continued use of the Service after a change takes effect constitutes acceptance of the revised Terms.

18. General

If any provision of these Terms is found unenforceable, the remaining provisions remain in full effect. Our failure to enforce a provision is not a waiver of it. You may not assign these Terms without our written consent; we may assign them in connection with a merger, acquisition, or sale of assets. These Terms, together with any order form or subscription agreement referencing them, are the entire agreement between you and Roke Weaver regarding the Service.

19. Contact us

Questions about these Terms can be sent to:
Roke Weaver LTD
team@rokeweaver.com